Privacy Protection and Cookies Policy
Last update: 22 June 2018
This Privacy Protection and Cookies Policy describes how we collect and use your information and explains the options available to you regarding our use of your information.
This Privacy Protection and Cookies Policy applies to all users and all the services (the “Services”) provided on the website https://olfinity.com (the “Website”) operated by SOUTHARD COMMUNICATIONS INC (“SOUTHARD”) under license by Evergreen Land Limited, which is the owner of Olfinity.
This Privacy Protection and Cookies Policy applies if you are a “Visitor” (which means that you simply visit the Website) or a “Member” (which means that you are registered or have made transactions with the Service or part of it). By accessing or using the Service and providing us with information via the Service, you accept this Privacy Protection and Cookies Policy. We recommend that you regularly check this Privacy Protection and Cookies Policy as we often update and modify it. We try to keep you informed of any changes made.
WHAT INFORMATION ABOUT ME DOES SOUTHARD COLLECT?
Non-personally Identifiable Data
Like the majority of online services, we automatically collect certain data and information about you and/or your computer that does not identify you each time you visit our Website. This information includes:
- The type of browser you use.
- The type of operating system and device you use to access the Service.
- Your Internet service provider’s domain name.
- The web page from which you come.
- The pages and options on our Service that you visit and access.
When you access, visit and/or use our Website, we may track your visit and, as described below in the “Cookies” section, collect certain data relating to your use of the Service and your activity on the Service, but we will not collect any Personal Information about you unless you decide to send it to us.
When you browse as a visitor, you can browse our Website without giving us any personally identifiable information such as your name, email address, postal address, telephone number, gender, credit card details or other information needed to process your order (all such personally identifiable information is collectively known as “Personal Information”). However, you should be aware that your Internet browser saves technical information, such as your IP address, a number that is automatically assigned to your computer when you use the Internet, and makes this technical information available to us.
However, to place an order, register or use certain services and options made available via our Website, you will be asked to provide certain Personal Information.
When you make a purchase on Olfinity Website or ask to subscribe to email, direct mail or SMS notifications, we collect the Personal Information that you decide to send to us. Your communication of such Personal Information is completely voluntary; however, if you do not want to disclose such Personal Information, some of the services and/or options made available on and/or through the Website may not be available.
We also collect Personal Information when you register on “My Account”, enter a contest, event or competition or contact us.
HOW IS MY PERSONAL INFORMATION USED?
The Personal Information provided to us allows us to process your order, create an account for you via the “My Account” service and update the information in the “My Account” service, customise our product offering and improve your shopping experience by making it more convenient, efficient and user-friendly. Without limiting the general nature of the foregoing, we may use the Personal Information you provide us via the Service in order to:
- customise your communications and shopping experience;
- process your purchase, confirm your orders and contact you regarding account information or customer service needs;
- adapt the content and presentation of our Websites to your needs so that you only have to enter information once;
- inform you of new products and services, special offers and other promotions;
- coordinate competitions, promotions, surveys or other options of our Service;
- process requests and complaints made by or about yourself in connection with the Website;
- improve our business to better meet your needs.
We keep your Personal Information for as long as your account is active and for three years after your last login to your account or your last contact with Southard. If you wish to set guidelines for the storage, erasure and communication of your personal data after your death, you can write to us at this address: SOUTHARD COMMUNICATIONS INC, 111 John Street, Suite 630, New York, NY 10038 or send an email to this address: firstname.lastname@example.org.
HOW IS MY PERSONAL INFORMATION SHARED?
Third Party Service Providers
As part of our business, we may transfer your Personal Information to our third party service providers who only use the information in order to carry out Southard’s business. For example, these third party service providers may handle credit card processing, product shipping, data management, email distribution, information analysis, promotion management and other services for Southard. We provide our preferred service providers with the Personal Information they need to provide their services and we work with them to respect and protect your Personal Information.
We may disclose Personal Information at the request of the government, in response to a court judgement, order or injunction, if required by the law, to enforce our policies regarding our websites, or to protect our rights, property or security or those of third parties. We may also share Personal Information with companies assisting in the fight against fraud and investigating fraud. We do not share Personal Information with agencies or companies for marketing or commercial purposes.
Unless otherwise provided in this Privacy Protection and Cookies Policy or with your prior permission, we will not sell, market or lend Personal Information to other companies in the normal course of our business. However, it is possible that we may buy or merge or be bought by another company, or we may dispose of some or all of our assets. In such a case, your Personal Information may be disclosed to another company, but this disclosure will be subject to the Privacy Protection and Cookies Policy in force.
HOW DO I KNOW IF MY PERSONAL INFORMATION IS KEPT SAFE?
We have a variety of security measures to prevent the loss, misappropriation or misuse of your Personal Information that you have provided on the Website. In order to guarantee the security of the information that you provide online during the transmission, we use encryption technology and Secure Socket Layers (SSL) when processing any Personal Information that you send to us.
These controls are DigiCert® certified. You can view our security certificate on your browser by clicking on the closed padlock or key at the bottom of your browser on any secure page on our website. Our Service security information will be displayed.
WHAT ARE COOKIES? HOW DOES SOUTHARD USE THEM?
A cookie is a small data file that can be stored by your Internet browser on your computer. Cookies allow you to browse and place orders on our website and make your shopping experience more enjoyable. We place a unique identifier in the cookie and use the cookie to connect your computer to the information that we store for you in our database.
- allow you to select products, put them in your shopping cart and make purchases;
- recognise you when you return to our website(s);
- inform you about new topics that may interest you;
- customise content that may be useful to you.
Cookies do not contain any Personal Information and do not allow access to your computer.
WHAT IS SOUTHARD’S POLICY ABOUT CHILDREN’S PRIVACY?
No part of the Services is designed or directed to children. To use or provide personally identifiable information through the Services you must be at least eighteen (18) years of age. If you are under 18, please do not send any information about yourself to us, including your name, address, telephone number, or email address. If we learn that we have collected personal information from a person under age 18, we will delete that information promptly. If you believe that we might have any information from or about a person under the age of 18, please contact us.
HOW DO THE LINKS TO OTHER WEBSITES ON OLFINITY AFFECT ME?
We may occasionally place links to other websites and applications operated by third parties on our Website. These links are only provided for your convenience and aim to add value to your visit. However, by including these links, even if they are affiliated with Southard, we have no control over these websites and applications, which are independent of Southard and have separate privacy policies and terms and conditions. Please note that our policies cease to apply when you leave our website. We will therefore not be responsible for the accuracy, relevance, availability, reliability, copyright, legality or decency of the material contained in third party websites and applications linked to our Website. We strongly encourage you to review the privacy policies and terms of any third party websites and applications before using their sites.
HOW CAN I REFUSE AND/OR UNSUBSCRIBE FROM EMAILS, DIRECT MAIL OR SMS SENT BY SOUTHARD OR TRANSMISSIONS TO THIRD-PARTY SERVICE PROVIDERS?
If for any reason you would like to stop receiving any email sent by Southard informing you of upcoming events, promotions, sales, new products or other commercial communications, simply click on the “unsubscribe” link at the bottom of each email and page of our Website. You will be routed directly to an unsubscribe page where you can delete your subscription to emails or direct mailing.
If you want to unsubscribe, you can also send a request to email@example.com. Please not that if you decide to unsubscribe from any transmission of your Personal Information to third parties, we cannot process your order.
HOW CAN I ACCESS, UPDATE OR DELETE THE INFORMATION IN “MY ACCOUNT”?
Accounts can be created during the order process. You can login to your account or manage it by clicking on the “My Account” link at the top of any page. Once logged in, you can edit your contact details, update your billing and shipping addresses, view previous orders or delete your account completely. For security reasons, your credit card information is not saved with your account. Remember that you are responsible for protecting your account’s username and password and, as stated in the General Conditions of Sale, you will be responsible for any activity carried out with your username and password.
WHAT ARE MY RIGHTS REGARDING MY PERSONAL INFORMATION?
Pursuant to the legal or regulatory framework applicable to the protection of personal data and privacy, you have a right to access, modify and delete your Personal Information. You can exercise this right by post by writing to SOUTHARD COMMUNICATIONS INC, 111 John Street, Suite 630, New York, NY 10038, or by sending an email to this address: firstname.lastname@example.org.
WHAT SHOULD I DO IF I HAVE MORE QUESTIONS ABOUT SOUTHARD’S PRIVACY PROTECTION AND COOKIES POLICY?
If you have any questions or concerns, including requests to be added or removed from a list, please call 212-777-2220 or send an email to email@example.com.